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Privacy Policy

Effective Date: January 30, 2025
Last Updated: January 30, 2025

 

Chess Minds Calgary ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you use our website and register for our programs.

 

1. Information We Collect

When you register for our chess classes, camps, or tournaments, we collect the following personal information:

  • Student Information:

    • Name

    • Age

    • Grade

    • School

  • Parent/Guardian Information:

    • Name

    • Email Address

    • Phone Number

    • Quadrant of residence in Calgary

We do not collect sensitive personal data such as home addresses or payment information through our online registration forms.

 

2. How We Collect Information

We collect this information directly from you when you complete our registration forms on our website.

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3. Why We Collect This Information

We collect this information for the following purposes:

  • To organize and manage our chess programs effectively

  • To group students based on age and skill level for a better learning experience

  • To communicate with parents/guardians about class schedules, updates, and important announcements

  • To improve our programs based on participant demographics

 

4. How We Store, Use, Share, and Disclose Your Information

  • Your information is stored securely and is only accessible to authorized personnel.

  • We do not share, sell, or rent your information to third parties.

  • We may disclose information if required by law or to comply with legal obligations.

 

5. How We Communicate With You

We may contact you via email, phone, or text message regarding:

  • Class schedules, updates, or cancellations

  • Tournament details and reminders

  • Program-related announcements

You can opt out of communications at any time by contacting us.

 

6. Cookies

Our website uses cookies to enhance your browsing experience and improve website functionality. These cookies help:

  • Save your preferences, such as registration details, so you don’t have to re-enter them each time.

  • Improve website performance and usability.

  • Analyze visitor behavior to help us improve our services.

Types of Cookies We Use:

  1. Essential Cookies – Necessary for website functionality (e.g., maintaining user sessions).

  2. Performance Cookies – Help analyze how visitors use our site to improve user experience.

  3. Functionality Cookies – Remember user preferences, such as previously entered registration details.

Managing Cookies

By using our website, you consent to our use of cookies. However, you can manage or disable cookies through your browser settings. Please note that disabling cookies may affect certain website features, such as auto-filling registration forms.

If you have any questions about our use of cookies, feel free to contact us at chessmindscalgary@gmail.com.

 

7. How You Can Withdraw Consent or Modify Your Information

If you wish to withdraw your consent for us to collect and store your information or need to update any details, please contact us at chessmindscalgary@gmail.com.

 

8. Privacy Policy Updates

We reserve the right to update this Privacy Policy at any time. Any changes will be posted on this page with an updated "Effective Date."

 

9. Contact Information

If you have any questions about this Privacy Policy, you can contact us at:
chessmindscalgary@gmail.com
403-397-0017

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